Best Practice Update

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photo of a hand holding a phone with whatsapp on the screen. Beige background and black text: What's up with WhatsApp? Emma Martins, Chief Commissioner of the Data & Marketing Commission and Data Protection Education have teamed together to give you a comprehensive overview of the risks, recent cases and guidelines about using WhatsApp.
Best Practice Updates

📳What's Up with WhatsApp? WhatsApp is a regular theme in relation to SARs, FOI's, data breaches and general use as tickets into our Knowledge Bank platform.  Emma Martins, Chief Commissioner of the Data and Marketing Commission has worked with us to produce some guidance following the recent employment tribunal that was published in relation to a preschool.

AI generated photo of the back of a computer screen with hands on a keyboard. Blue padlock with white text saying: Not everyone should have access. White background and black text: The key to protecting sensitive data : least privilege. Recent dismissal case in Nottinghamshire
Best Practice Updates

🚫🔒 Sensitive data requires a higher level of security under UK GDPR because of its potential to cause significant harm to individuals if it is lost, stolen or misused.  A recent case of a teacher losing their job after accessing a safeguarding report and transcribing it to her personal computer highlights the both the importance for least privilege access and continual review of access.

  1. DfE Guidance: Choosing a new MIS
  2. HCRG Care Group data breach
  3. The Importance of AI literacy and training staff
  4. Short Guide to AI Video
  5. Safer Internet Day, Cyber Security & Data Protection
  6. The Cyber Resilience Championship
  7. The Multiple Dimensions of Supplier Due Diligence
  8. School shares sensitive pupil information as part of an FOI response
  9. Blacon High School Cyber Attack
  10. WhatsApp and FOI's: ICO Warnings
  11. New AI Guidance from the DfE
  12. What the proposed Government legislative proposal around cyber crime means
  13. ICO report on AI tools in recruitment
  14. DfE update to record keeping and management
  15. Update to data sharing for school immunisation programmes
  16. Early Years Settings and Cyber Security
  17. SLT Digital Lead Profile
  18. The role of governors in cyber security and data protection
  19. Navigating Privacy at the End of Term , Special Occasions and End of Year
  20. Contracts Register
  21. DfE Digital Standards Autumn Update
  22. The importance of knowing how to access your CCTV footage!
  23. Cyber Attack on a Special School
  24. Stealing children's data
  25. What is dark data? (and why does it matter?)
  26. Ofqual highlights the value of cyber security training in schools
  27. Searching for data when you receive a Subject Access Request
  28. Fylde Coast Academy Trust Cyber Attack This Week
  29. Calling all IT leads in schools and mult academy trusts!
  30. Ransomware cyber attack on a school in Bromley
  31. Join Our Social Media Family!
  32. School hit by Cyber Attack
  33. Cyber Security Best Practice Area
  34. DfE Digital Standards for Schools and Colleges Tracker
  35. New Policies, Documents, Letters and Posters page
  36. Schools and Trusts Best Practice Area
  37. The DPE Retention Schedule
  38. Making the Rounds Update (now includes reporting)
  39. ESFA Cyber Essentials Requirement for Colleges from 2024/2025
  40. ICO Reprimands a School
  41. Out of date technology
  42. Data Retention and the Pupil File
  43. Have you assigned your SLT Digital Lead yet?
  44. Getting Started with AI (Artificial Intelligence)
  45. Cyber attack on a school during half term
  46. The rise of cyber attacks in schools are causing pupils to miss classes
  47. ICO: Learning from the mistakes of others report
  48. Cyber attack on a Trust; the aftermath
  49. School Focus: The Vale Federation | Aylesbury
  50. DfE Dealing with Subject Access Requests (SARs) Guidance
  51. Update to the Guidance on Information Sharing from the DfE
  52. FOI Requests generated by Artificial Intelligence
  53. Social Media Best Practice Area
  54. Lettings Best Practice Area
  55. MFA Bombing - What is it?
  56. Protecting your Social Media Accounts
  57. Checklists - Are They Your Most Powerful Compliance Tool?
  58. Product Focus on Checklists : Initial Trust Plan
  59. Product Focus on Checklists : End of Term Checklist
  60. Product Focus on Checklists : Information and Cyber Security
  61. Product Focus on Checklists : Social Media
  62. Product Focus on Checklists : Lettings
  63. Product Focus on Checklists : Record of Processing
  64. Milk Island: The secret location that allows children to view restricted content on Google Maps
  65. Why Data Should Stay Put: Benefits of Keeping Data in Its Original System
  66. Product Focus on Checklists : Data Retention and Destruction
  67. Product Focus on Checklists : Data Migration
  68. Product Focus on Checklists : Biometrics
  69. Product Focus on Checklists : Supplier Due Diligence
  70. Free Cyber help, advice and training with the Cyber Resilience Centres
  71. The Perils of Paper: The Printing Vulnerability
  72. Product Focus on Checklists : FOI
  73. Product Focus on Checklists : Governors and Data
  74. Product Focus on Checklists : DPIA
  75. Product Focus on Checklists : Site Moves
  76. Product Focus on Checklists : Data Breaches
  77. Product Focus on Checklists : Subject Access Requests
  78. Product Focus on Checklists : Bring your own device
  79. Product Focus on Checklists : Working out of school/offsite
  80. Cyber Attack on a School
  81. Product Focus on Checklists : Redaction
  82. Why Due Diligence is Important: Fake apps
  83. Product Focus on Checklists : CCTV
  84. Product Focus on Checklists : Clear desk
  85. Product Focus on Checklists : Commitment to compliance
  86. Product Focus on Checklists : Photos and video
  87. Product Focus on Checklists : Passwords
  88. Product Focus on Checklists : Information Classification
  89. Free cyber training for staff
  90. DfE Digital Standards Update
  91. The Mother of all Breaches
  92. International Data Transfers (part 1): Navigating Cross-Border Data Transfers: Understanding EU SCCs, UK Addendum, and UK IDTA
  93. ClassCharts Possible Data Breach
  94. Where is your data stored?
  95. IAPP looks at AI privacy risks
  96. If you suspect a financial scam .....
  97. School Focus: St Bernadette's Catholic Primary School | Brighton
  98. Guardians of Privacy: 16. Social Media Checklist
  99. Guardians of Privacy: 15. Navigating Social Media in Educational Settings Summary
  100. Guardians of Privacy: 14. Social Media and Cyber Bullying
  101. Guardians of Privacy: 13. Social Media, Copyright and Intellectual Property
  102. Guardians of Privacy: 12. Social Media and Going Viral
  103. Guardians of Privacy: 11. Staff Social Media Accounts
  104. Guardians of Privacy: 10. Social Media and Cookies
  105. Guardians of Privacy: 9. Social Media and Morality
  106. New Resources for Schools from the ICO
  107. Guardians of Privacy: 8. Social Media Policies
  108. Guardians of Privacy: 7. Social Media Data Retention
  109. Guardians of Privacy: 6. Posting Safely
  110. Guardians of Privacy: 5. Social Media and Consent
  111. Guardians of Privacy: 4. Social Media Access Control
  112. Guardians of Privacy: 3. Social Media Channels
  113. Guardians of Privacy: 2. Law and Regulations
  114. The ICO reprimands a Multi Academy Trust
  115. Guidance for the use of school email and applying email retention in schools
  116. Data Protection Tips for Early Years Settings
  117. Children's Privacy around the world is a puzzle
  118. Trust Initial Plan Checklist Update
  119. Records Management Best Practice Update
  120. What do I need to redact?
  121. Trust Initial Plan for Data Protection Compliance (for Multi Academy Trusts)
  122. Google for Education Resources: Helping IT Admins meet DfE digital and technology standards
  123. Lettings Best Practice and Guidance
  124. Considerations when migrating to a new MIS
  125. Public bodies and sensitive data
  126. Get a DPE Badge for your website!
  127. ICO: 10 Step guide to sharing information to safeguard children
  128. Help after a Cyber Attack/Incident
  129. Data Protection and Cyber Security (Inset Day) Training Ideas
  130. How KCSIE is linked to Cyber Strategy
  131. Handling Freedom of Information Requests the right way
  132. Where's Harry the Hacker?
  133. The ICO Reprimands a school
  134. Redaction Guidelines Updated
  135. Using WhatsApp in Schools
  136. How to contact us for support, subject access requests, data breaches and FOI's
  137. FOI: Reinforced Autoclaved Aerated Concrete
  138. FOI: Henry Jackson Society
  139. FOI: Vaccination Justifications
  140. How the Record of Processing Can Help You
  141. What does a Data Protection Officer Do?
  142. Carrying out Supplier Due Diligence
  143. How Long Should You Keep Personal Data For?
  144. B&H FoI: Racist/religious incidents/bullying
  145. Protocol for Setting Up and Delivery of Online Teaching and Learning
  146. Class Dojo International Data Sharing
  147. Model Publication Scheme: Amendments, Improvements and Updates
  148. Transparency
  149. Research projects and GDPR
  150. Secure file transfer of files using Royal Mail
  151. Emergency contacts and consent
  152. Key elements of a successful DPIA
  153. FOI Publication Schemes
  154. Best Practice for Managing Photos and Video
  155. New Drip Feeds: Recognise and Respond to Subject Access Request
  156. When to contact the Data Protection Officer?
  157. National child measurement programme
  158. Headteacher fined for breach of data protection legislation
  159. Acceptable Use Policy

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